Project Management

Chapter 14 : Project Review

Importance of Project Review

Types of Project Reviews

Project Review Stages

Project Status Review Meetings

Frequency of Meetings
Preparing Agenda
Meeting Coordinator
Recording and Distributing Minutes

Advantages of a Project Status Review Meeting

Types of Project Status Meetings

Long Distance Status Meetings
Visibility Websites

Chapter Summary

In this chapter we discussed why it is necessary to have project reviews and the different types of project reviews. We also discussed the various aspects of project meetings – how to decide on the frequency of meetings, how to prepare the agenda, how to fix the time and place of the meeting and how to record and distribute minutes. We also discussed the advantages of project review meeting and two different ways in which meetings can be held between participants who are in different places.

There are three types of project reviews namely i) status reviews ii) design reviews and iii) process reviews.

Status review is the most common and frequently conducted review in organizations taking up projects. Status reviews are of two types; Cursory review and Comprehensive review.

A project is subjected to a design review, usually at the major milestones. The primary objective of conducting a design review is to check whether the design of the product or service being produced is of the desired performance quality.
A process review is conducted to determine whether the processes are going on as planned and whether any improvements are possible. A process review is conducted either once in three months or at major milestones in the project, whichever comes first.

The stages at which project review is conducted are i) after submission of project proposal ii) during the implementation phase iii) at the time of completion of project and iv) in the post-implementation stage.

Project status review meetings are an effective and essential means of conducting project reviews in an organisation. These meetings review the status of the project with a specific agenda.

Project status meetings are of two types, long distance status meetings and visibility website.

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